Proofreading tips for Corporate and Annual Reports

Author: Claudine Weeks   |   Date: 12th March 2018

It’s that time - coming up to the close of the financial year, when businesses are rushing to produce annual reports and financial statements for the Board and to present to key stakeholders. It can be an intense time, gathering all the final figures and details which have to be included so the last thing you want is for a glaring error to be missed due to a lack of proofreading.

But the last thing you want is to spend hours and hours making sure all of the maths is correct, only to publish the report with a glaring spelling error or horrendous grammatical mistake because you didn’t have it properly proofread before going to print.

Here are some top tips on proofreading your own work:

Read your work out loud                                                                

Once you have written your final report, a great way to see if it is well written is to read it out loud to yourself. Reading the report out loud will enable you to check fluency and sense in your work. It will soon become apparent if any of the sentences are too long, or clunky, or don’t make sense.

Research grammar principles

One of the easiest ways to improve your grammar is to spend time reading up on grammatical patterns and principles. If reading doesn’t work for you then try taking a short online course, or youtube videos so that you can avoid some of the most common mistakes people make with grammar.

Practice your writing skills

As with any other skill, the more you do it, the more you are likely to improve, so don’t avoid writing because you think your grammar is poor. Make the effort to write more and write regularly so that you can practice and soon you will be able to spot grammar errors in your own work easily.

Use online grammar resources

There are lots of online resources to help you improve and check your grammar out there so make use of them. Here are a few which might be useful to help you improve your business writing:

GrammarBook – provides lots of tips and advice on writing, as well as grammar quizzes and rules

Grammarly – a professional proofreading website which checks your work for you

GrammarBlog – this humorous site shows you the results of common grammar mistakes

DailyGrammar – this site offers lessons and quizzes to help you brush up on your grammar

Poor grammar and bad spelling creates a bad impression of sloppy and careless work no matter how interesting your report is or how good the results are which you are reporting on.

Unfortunately, one glaring error will be remembered far longer than all of your good work overtime, but with all of these tips and resources you should be fully equipped to make sure all of your writing is incredibly good writing from now on.

Always get your report proofread by at least one other person before it is published or sent out to clients as it’s possible to miss mistakes when you wrote the work yourself. Showing it to someone who hasn’t been involved will give you an impartial view on any potential grammatical errors.

If you need professional proofreading services then please do get in touch with us here at Incredibly Good Writing:

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